Do you have a heart for purpose-driven work and a knack for keeping things running smoothly? As the Office Administrator, you’ll play a critical role in managing HQ administrative infrastructure to ensure smooth functioning across office management, HR onboarding, tech systems, sales fulfillment, and donor data maintenance, freeing the broader team to focus on mission delivery and growth. This is an incredible opportunity to be part of a growing social enterprise!
KEY RESPONSIBILITIES:
- Administration & Office Support
- Manage HQ phone and email communications
- Maintain office equipment and oversee daily operations
- Ensure tidiness, cleanliness, and organizational systems at HQ
- Maintain vendor relationships and manage supply orders
- Act as the primary point of contact for operational troubleshooting
- Organize and maintain document storage and filing systems
- Coordinate soup testing, retreats, mailings, and special event logistics
- Support internships and volunteer onboarding
- Collect organizational data, conduct research, and create online surveys
- Assist in setting up automated systems to support long-term growth
- Technology, Software & Donor Management
- Administer Office 365 accounts (emails, SharePoint, security, permissions)
- Troubleshoot and coordinate support for services like WordPress, Shopify, and web hosting
- Maintain donor records in Bloomerang (including tax receipts and acknowledgments)
- Track contributions and provide support for donor and partner relations
- HQ Sales Support
- Coordinate and fulfill supply orders from Raw Carrot sites
- Manage product sales for Church Champions and partner programs
- Track inventory using Square, maintaining accurate freezer and supply room stock
- Source and replenish supplies for HQ and site operations
- HR & Finance Support
- Assist with onboarding new staff and volunteers, including IT setup (emails, devices, SharePoint access)
- Post job and volunteer opportunities using the master job board system
- Manage benefits setup and records maintenance
- Support staff expense processing and tracking
WHAT YOU BRING:
- Proficiency in Microsoft Office 365 and basic tech troubleshooting
- Excellent organizational and multitasking skills
- Strong attention to detail
- Experience in administration or office management an asset
EMPLOYMENT DETAILS:
- Hours: Part-time,15 hours/week, 2-3 days/week, flexible on which days
- Term: 6-month contract with possibility for extension
- Salary: $21/hour
- Location: On-site at the HQ in Paris, occasional travel or offsite support may be required
- Environment: Inclusive, flexible, and collaborative workplace culture
- Conditions: The successful applicant must complete a Vulnerable Sector Screening Police Reference Check
A LITTLE ABOUT US:
The Raw Carrot is a social enterprise empowering people who face barriers to traditional employment to secure their own livelihoods through the dignity of work. We employ individuals on social assistance to cook gourmet, handcrafted food products. The product sales revenue pays for the staff salaries and overall business expenses. The Raw Carrot operates with a “Social License” business model where The Raw Carrot HQ (HQ) partners with non-profits and churches to start a licensed Raw Carrot Site (Site). We currently have five Sites across Ontario employing 40+ individuals with barriers. Our vision is for all people in Canada to be meaningfully employed with a goal to grow to 25 sites across Canada by 2030 employing 150+ staff.
TO APPLY:
Please prepare your resume and cover letter including the following:
• Share a little about your faith journey
• The skills and experience do you bring to this position
• Why are you the perfect fit to work with The Raw Carrot?
SEND TO:
Marilyn Page
Director of Operations
marilyn@therawcarrot.com
While we carefully review all applications, only those whose skills and experience closely match the position requirements will be contacted for an interview. We’re grateful to everyone who takes the time to apply and learn more about our mission!